1. I understand that I should not compete in this event unless I have trained and prepared appropriately for it. My physical condition has been verified by a medical practitioner or I confidently believe that I am sufficiently fit and healthy to compete in this event and that I am able to tread water in a fatigued state for at least two (2) minutes.
  2. I acknowledge that ocean swimming involves the real risk of serious injury or even death from various causes including overexertion, equipment failure, falling debris, contact with structures, dehydration and/or accidents with other competitors.
  3. By competing, I accept all risks necessarily flowing from my participation which could result in loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims, demands and proceedings arising out of my participation and I hereby indemnify them against all liability (including liability for their negligence and the negligence of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall extend to and include Quantum Events Limited and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the event, the owners, licensees and occupiers of land upon which the event or any part of it is conducted, any statutory body or local authority having control over any land upon which the event or any part of it is conducted or which is involved directly or indirectly with the event in any manner whatsoever and promoters, sponsors and event organisers. This release and indemnity continues forever and binds my heirs, executors, personal representative and assigns.
  4. I accept that it is my responsibility to contact the event organisers should any information on my entry form need to be updated e.g. emergency contact details.
  5. I understand that if I am entering a swim distance of 2km or over for the first time it is the recommendation of the New Zealand Ocean Swim Series organisers that I complete a swim distance of 1.25km or under before undertaking the longer swim.
  6. I acknowledge that the event organisers will endeavour to provide a true and accurate course distance but the distance may vary due to tidal flows and ocean conditions.
  7. I consent to receiving any medical treatment that the event organisers think is necessary during or after the event.
  8. I consent to the event organisers using my name, image and likeness before, during or after the event for event promotional purposes in any marketing media, social media, official sponsor campaigns and for broadcasting or reporting purposes in any media.
  9. I consent to Quantum Events Ltd providing my personal details to a professional photography company if they are contracted by Quantum Events Ltd to take professional photographs of participants at the Event. The contracted company may contact me via email to alert me when photos from the Event are available to purchase via their website.
  10. I understand that safety precautions undertaken by organisers (such as course supervision, event safety briefing) are a service to me and other competitors but are not a guarantee of safety.
  11. I accept that I have an important responsibility to listen to all pre-event safety briefings and to immediately seek clarification from an event official on anything which is not entirely clear to me.
  12. I am fully responsible for the security of my personal possessions at the event.
  13. I understand that if I can not take part in the event for any reason I will not receive a refund. If I cannot take part in the event, my registration may be transferred to another event this season. Single Event: If the transfer is arranged prior to 7 days out from event day, 75% of the registration fee can be transferred to another event this season. Multi-Event Pass: Transfers to another event this season can be arranged prior to 7 days form event day. To transfer to a different event you must pay a $15 transfer fee and email the team to organise a transfer. If you do not contact the organisers arrange a transfer, I understand that my registration fee is non-refundable or transferable.
  14. I agree to abide by all event rules and directions issued by the event organiser. These are listed on the webpage – https://www.oceanswim.co.nz/event-safety
  15. I will wear the event timing chip as directed by the event organisers. I must return the timing chip after the event (whether I participate or not) otherwise I will be charged by the event organisers, and I agree to pay $30 for its non-return.
  16. I agree to my name and contact details being included on the Quantum Events Ltd event and email database. Event specific email communications and messages from event partners will be sent to me. I have the ability to unsubscribe from this at any time.
  17. I acknowledge that by reason of circumstances beyond the control of the event organisers, it may become necessary or desirable to change the format of the event, and if that occurs, I consent to the changes and I agree that each and every one of the conditions herein set out shall apply to that changed event.
  18. Due to the committed outgoing costs, if the event is cancelled due to any ‘act of God or nature’, strike, lockout, fire, flood, storm, explosion, revolution, riot, act of war, earthquake, landslide, (pan) epidemic, national day of mourning or any other act or event that is beyond our reasonable and foreseeable control, I understand that my entry fee will not be refunded.
  19. I hereby certify that I am the minimum age or older as specified for my chosen event. The minimum age as at event day is 12 years old for the 2km and above swim distances.
  20. I hereby certify that I am 16 years of age or older. (See below for younger competitors)
  21. If I am younger than 16 years of age, I will have these Terms and Conditions viewed and agreed upon by my legal guardian (through the online entry process), which will in effect give consent for me to compete in this event. Children under the age of 16 wanting to compete in this event should have a high level of ability and fitness in their chosen event category. Parental guidance is required.